Free Restaurant Employee Availability Form Template
Stay on top of staff time off with this free template
- Store all staff availability in one place
- Build better schedules with the most up to date information
- Completely customizable to match your schedule and shift needs
Staff Availability Template.xlsx
How to use your free staff availability template
Lose the post-its! Keep track of your staff’s availability easier.
1. Add your restaurant’s open hours and hours of operation.
2. Update roles at your restaurant.
3. Add your employees to their corresponding roles.
4. Update each employee’s availability using the ‘Legend’.
5. Add relevant notes regarding staff engagement, other obligations and more in the designated section.
What is a staff availability template?
An availability schedule template lays out a system for employees to submit their availability. This helps you know when your team members are available to work, so you don’t make a schedule that ends up needing changes. This could be one-time requests for a vacation or can be used to track what times and days of the week your team can work due to restrictions from school or other obligations.
How often should employees update their availability?
Ideally, employees should update their availability as often as it changes. If a team member books a vacation, they should update availability as far out as possible to ensure coverage. For employees who are students, they should update their availability. every semester when class schedules change.
That is just one piece of the puzzle
A powerful team management platform like 7shifts can help you keep track of costs, unlock efficiencies, and make your restaurant thrive.
How does 7shifts compare to this free template?
Staff availability Excel template versus a robust team management platform.
 | Custom Heading Number 3 | |
| Easy schedule builder |  |  |
| Customizable to your restaurant | | |
| Free | | |
| Shareable with your team | | |
| Includes employee roles, names, and daily availability | | |
| Free mobile apps | |  |
| Staff easily submit their availability online for manager approval | | |
| Staff can easily request time-off for approval | | |
| Schedule is automatically updated with availability and time off | | |
| Staff can easily swap shifts | | |
| Communication tools (chat, announcement) | | |
| Sales and weather forecasts | | |
| Labor budgeting tools | | |
“It is SO easy to use. It is intimidating at first familiarizing yourself with the platform but after a few minutes it feels so natural using it. I used to do all of my scheduling on an excel spreadsheet. It would take two or three times as long as it takes me now on 7shifts.”
Eddie Cuellar
Restaurant owner, Tower Burger
“I was originally drawn to 7shifts because of their simple and easy interface for scheduling, but when I found out they also did payroll, it was a no-brainer. My employees onboarded via the 7shifts mobile app in 10 minutes and I'm already saving hours of time when it comes to processing payroll. Total game changer.”
Fahad Hanif
Owner/Operator, Halal Guys
“If you're a restaurant professional, this is a mandate. If this is a hobby for you, by all means, use something else. Use Excel, use post-it notes if you write it down. But if you're a professional and this is your career and your actual goal is to earn profit for your business, then there's no viable solution or anything that would make sense other than this. There just isn't.”
Mike Bausch
Owner, Andolini's
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